Welcome back to our series on how to become a Microsoft Teams Rockstar! Part 1, 2 and 3 are wrapped up and we are ready to rock & roll to the final part in the series. We are diving into the following topics:
Are you ready? Let’s get started!
The rise of both external and internal threats makes governance one of the most important topics in today’s workplace.
But, since it can require loads of time and resources, many companies fail to apply strong governance to their data.
To keep unauthorized people away from your data, you must define guidelines and rules for using Microsoft Teams.
Luckily, this process doesn’t need to be complicated. I recommend taking a “governance-light” approach where you keep things small and manageable. For example, create a steering committee that meets once a month to discuss your risks, your governance strategy, and any steps you must take to keep your data secure.
Let's focus on the Governance aspect of Teams. In my eyes, you should focus on the following:
- Office 365 Groups
- Office 365 Tenant settings
- Team settings
Microsoft Teams is built on top of the Office 365 Groups framework. Check out Part 1 of this series for my tips on how to create Microsoft Teams and use the SharePoint online managed path. Let’s now take a look at the tenant & team settings.
Office 365 Tenant Settings
Office 365 offers the following settings:
Microsoft provides the following settings for Teams:
Review these settings with your governance steering committee and decide which ones you will turn on and off. I believe that most of these options are safe to run, with the possible exception of custom cloud storage. Before you connect with a third-party service, it’s a good idea to check with IT and your security or compliance officer.
A big part of my daily activities involves supporting customers when they implement and adopt the Modern Workplace with Office 365. I have written extensively about these topics, so be sure to check out my series on driving Office 365 adoption for more details.
But I would like to mention one critical question that your business users will ask:
“Why should we use Microsoft Teams?”
You need to answer this question, or your adoption will fail. Your business users must see the advantage of using Teams in their day-to-day work and how the feature will make their lives easier. Otherwise, why should they use Teams? Just because it’s available? No, that’s not going to happen.
To drive adoption, I integrate Teams with all of the Office 365 services that employees use on a daily basis such as SharePoint, Skype for Business, and Microsoft Planner. Connecting these services may create confusion at first, as business users won’t know which tool to use for which task. For example, they may ask:
“Do I go to SharePoint to work with files?”
“Should I still use Skype for Business for chat?”
Here’s my answer:
“That’s up to you. You can pick the tools that work for you! Microsoft Teams integrates all of these services into one tool, but you can still use the other services.”
Choice isn’t always a bad thing. Guide your business users in a new way of working that is empowered by Office 365.
Do you need adoption resources? Microsoft provides videos, guides, and templates that will save you time while you achieve higher adoption rates.
This is the final post in my Microsoft Teams Rockstar series. I hope you are going to be the biggest Microsoft Teams Rockstar the world has ever seen! I believe in you. You can do it! As a wise Jedi once said:
“Do or do not, there is no try.”
PREVIOUS ARTICLES IN THE SERIES