OFFICE 365 MIGRATION 26 MIN READ

What to Move to the Cloud in an Office 365 Hybrid Scenario

Benjamin Niaulin
WRITTEN BY BENJAMIN NIAULIN MARCH 23, 2015
What to Move to the Cloud in an Office 365 Hybrid Scenario

Though some organizations may be ready to migrate to Office 365 and in some cases even start there, that won't be the case for everyone. For some, this may be the ideal time to look at a Hybrid approach, one that allows them to join both the cloud and your On-Premises servers.

At the end of the day, you want to bring the most value to your business with the least amount of effort or cost possible. The Office 365 Experiences provide you with ready to use and consume solutions to help you do just that. The days of "It's a platform, build it yourself" are fading away and making way for these "Experiences".

Last time, I asked 20 MVPs what they thought about Office 365 and we got some very insightful answers. This time, I asked them what they would put in the cloud and why.

What to migrate to Office 365 in a hybrid scenario

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  • Todd Klindt - SharePoint MVP

  • Marc D Anderson - SharePoint MVP

  • John P. White - SharePoint MVP

  • Liam Cleary - SharePoint MVP

  • Fabian Williams - SharePoint MVP

  • Michelle Caldwell - SharePoint MVP

  • Martina Grom - Office 365 MVP

  • Jasper Oosterveld - Office 365 MVP

  • Darrell Webster - Office 365 MVP

  • Mikael Svenson - SharePoint MVP

  • Cathy Dew - SharePoint MVP

  • Naomi Moneypenny - Office 365 MVP

  • Christian Buckley - SharePoint MVP

  • Jennifer Mason - SharePoint MVP

  • Edin Kapic - SharePoint MVP

  • Matthias Einig - SharePoint MVP

  • Asif Rehmani - SharePoint MVP

  • Benjamin Niaulin - SharePoint MVP

  • Tony Redmond - Exchange MVP

  • Steve Goodman - Exchange MVP

Todd Klindt - SharePoint MVP

Todd Klindt from Rackspace Hosting

Todd is a SharePoint consultant. @toddklindt

If connecting On-Premises SharePoint with Office 365 in a Hybrid scenario is the focus of 2015, what would you move to the cloud?

  • Team Sites

  • Videos

Why?

They just felt like they made more sense for what I do.

Marc D Anderson - SharePoint MVP

Marc D Anderson from Sympraxis Consulting

Marc is a Management and Technology Consultant. @sympmarc

If connecting On-Premises SharePoint with Office 365 in a Hybrid scenario is the focus of 2015, what would you move to the cloud?

  • Extranet

Why?

Extranet is the single best use case for Office365 as a start. The current two-flavor account issues have to improve for it to fully succeed (users are totally confused about which account to use) and external sharing needs to work more reliably than it does, but having sites in the DMZ that is Office365 makes total sense.

Otherwise, the lack of control issues mean that I will rarely recommend Office365 for clients who don't want to be Microsoft's guinea pigs.

John P. White - SharePoint MVP

John P. White from UnlimitedViz Inc

John is Chief Technical Officer. @diverdown1964

If connecting On-Premises SharePoint with Office 365 in a Hybrid scenario is the focus of 2015, what would you move to the cloud?

  • Team Sites

  • OneDrive for Business

  • Intranet

  • Team Conversations (Lync, Yammer, etc)

  • Videos

  • Business Intelligence (Dashboards, KPIs, Reporting, etc)

Why?

For us, we already live in the cloud, but there are certain workloads that simply can't be moved there for either technical (capacity) or business (security/soveriegnty) reasons. With hybrid as the focus, it makes sense to move as much of the workload to the cloud, while retaining on-prem control of the others. The key here is to make the experience as easy as possible.

Liam Cleary - SharePoint MVP

Liam Cleary from Protiviti

Liam is an Associate Director. @helloitsliam

If connecting On-Premises SharePoint with Office 365 in a Hybrid scenario is the focus of 2015, what would you move to the cloud?

  • Team Sites

  • OneDrive for Business

  • Extranet

  • Team Conversations (Lync, Yammer, etc)

Why?

Heavy customizations still is often harder to do in the Office 365 stack. Apps are great yet still in the early stages. Plus customizations like this tend to need connectivity back to the om-premises line of business applications.

Business Intelligence in the cloud is great, however same as above, most organizations need to consume data from the on-premises environment. With the current Hybrid story this can be complicated.

Fabian Williams - SharePoint MVP

Fabian Williams from Planet Technologies

Fabian is a SharePoint Architect. @fabianwilliams

If connecting On-Premises SharePoint with Office 365 in a Hybrid scenario is the focus of 2015, what would you move to the cloud?

  • Team Sites

  • OneDrive for Business

  • Intranet

  • Extranet

  • Team Conversations (Lync, Yammer, etc)

  • Videos

Why?

If you are asking me why I choose so many things for Hybrid, you really don't know who I am πŸ™‚

Michelle Caldwell - SharePoint MVP

Michelle Caldwell from Avanade

Michelle is Director - Collaboration. @shellecaldwell

If connecting On-Premises SharePoint with Office 365 in a Hybrid scenario is the focus of 2015, what would you move to the cloud?

  • Team Sites

  • OneDrive for Business

  • Intranet

  • Team Conversations (Lync, Yammer, etc)

  • Videos

  • Business Intelligence (Dashboards, KPIs, Reporting, etc)

Why?

Since I chose everything except extranet and custom sites I would have to say I chose the other areas because there is much business agility that can be gained by moving these workloads to the cloud (intranets, video, team sites, team conversations, etc.) I did not choose extranet because I feel based on the current direction of the 0365 roadmap that Azure will be a better place long term for this workload. For custom sites/applications it's hard to give a blanket answer here. Some sites in this category will be a good fit for 0365 and others may not be for a number of reasons.

Martina Grom - Office 365 MVP

Martina Grom from atwork

Martina is head of consulting and project development. @magrom

If connecting On-Premises SharePoint with Office 365 in a Hybrid scenario is the focus of 2015, what would you move to the cloud?

  • OneDrive for Business

  • Intranet

  • Extranet

  • Videos

  • Business Intelligence (Dashboards, KPIs, Reporting, etc)

  • Sites with Customizations (Replacing them as Apps)

Why?

Because all of them are valid workloads which can be handled in SharePoint online.

Jasper Oosterveld - Office 365 MVP

Jasper Oosterveld from Sparked

Jasper is a Cloud Consultant. @jasoosterveld

If connecting On-Premises SharePoint with Office 365 in a Hybrid scenario is the focus of 2015, what would you move to the cloud?

  • Team Sites

  • OneDrive for Business

  • Intranet

  • Extranet

  • Team Conversations (Lync, Yammer, etc)

  • Videos

  • Business Intelligence (Dashboards, KPIs, Reporting, etc)

Why?

Office 365 provides services that allows employees to work anywhere, anytime on any device. In my eyes that's the main reason to move as many, looking at what's reasonable, business scenario's to Office 365.

Darrell Webster - Office 365 MVP

Darrell Webster from ShareThePoint.com

Darrell is a Trainer. @darrellcwebster

If connecting On-Premises SharePoint with Office 365 in a Hybrid scenario is the focus of 2015, what would you move to the cloud?

  • Team Sites

  • OneDrive for Business

  • Extranet

  • Team Conversations (Lync, Yammer, etc)

Why?

ODFB - It's a space thing. With Exchange Online, we can move our mailbox to the cloud. With ODFB, move our personal files to the cloud. Hopefully the hybrid tendrils will reach across on-prem and in-cloud in such a way that ODFB in the cloud can continue to be a personal hub. Will we see on-prem sites listed in the Site Folders view of Office 365 ODFB? That's what I'm looking for.

Extranet - Make it even easier to work with external partners. Leverage SharePoint Online and External User Access Licenses.

Team Conversations - I'm waiting to see what's coming with Yammer, SkypeFB, SharePoint integration. Not much has been said. One things certain. If the integration is compelling, the best experience will be when each conversation service is in the cloud, together.

Team Sites - to be more specific, simple Team Sites that use out-of-the-box SharePoint features. If the site doesn't use any heavy customization, moving it to Office 365 is a good option.

I think All or Nothing are two choices that could be made. Each organisation has to evaluate where their workloads and business data are and which of the workloads will benefit from being in Office 365. ODFB and Extranet are my obvious choices.

Mikael Svenson - SharePoint MVP

Mikael Svenson from Puzzlepart

Mikael is a Principal Consultant. @mikaelsvenson

If connecting On-Premises SharePoint with Office 365 in a Hybrid scenario is the focus of 2015, what would you move to the cloud?

  • Team Sites

  • OneDrive for Business

  • Intranet

  • Extranet

  • Team Conversations (Lync, Yammer, etc) Videos

Why?

Any workload which you can see as a commodity, something which doesn't have to be changed to work is a good fit.

Which means what's left on-premises is highly customized branding or coding solutions and solutions which require integration with other on-premises applications.

This is my dream though, but a lot of companies want to own their data in their data centers still - which means they move e-mail, lync and yammer, but keep collaboration on-premises (and customize the hell out of it πŸ˜‰

Cathy Dew - SharePoint MVP

Cathy Dew from Planet Technologies

Cathy is a Consultant. @catpaint1

If connecting On-Premises SharePoint with Office 365 in a Hybrid scenario is the focus of 2015, what would you move to the cloud?

  • OneDrive for Business

  • Extranet

Why?

Extranet - external sharing is much easier in Office 365

OneDrive for Business is easier to manage in Office 365 as well.

Naomi Moneypenny - Office 365 MVP

Naomi Moneypenny from Synxi

Naomi is Chief Technology Officer. @nmoneypenny

If connecting On-Premises SharePoint with Office 365 in a Hybrid scenario is the focus of 2015, what would you move to the cloud?

  • Team Conversations (Lync, Yammer, etc)

  • Videos

  • What makes sense for the business? What is most expensive to run in house? What doesn't scale well now?

Why?

Easy to do in the cloud, hard to do on prem. And always start with the business need.

Christian Buckley - SharePoint MVP

Christian Buckley from GTconsult

Christian is a Managing Director. @buckleyplanet

If connecting On-Premises SharePoint with Office 365 in a Hybrid scenario is the focus of 2015, what would you move to the cloud?

  • Team Sites

  • OneDrive for Business

  • Extranet

  • Team Conversations (Lync, Yammer, etc)

  • Videos

  • Business Intelligence (Dashboards, KPIs, Reporting, etc)

Why?

We are experiencing the same reality as many of our customers -- we've come to rely on many key business processes using full trust code solutions, and will have to completely re-architect to work in the cloud. For us, a hybrid path makes more sense for now, allowing us to take advantage of some of the new cloud capabilities, even with the additional overhead of managing two systems (on prem and cloud).

Jennifer Mason - SharePoint MVP

Jennifer Mason from Rackspace Hosting

Jennifer is a Consultant. @jennifermason

If connecting On-Premises SharePoint with Office 365 in a Hybrid scenario is the focus of 2015, what would you move to the cloud?

  • OneDrive for Business

  • Extranet

  • Videos

Why?

I think that these areas can easily move to the cloud now, laying the foundation for other areas to move later.

Edin Kapic - SharePoint MVP

Edin Kapic from Spenta Consulting

Edin is a Consultant, Team Leader, and Speaker. @ekapic

If connecting On-Premises SharePoint with Office 365 in a Hybrid scenario is the focus of 2015, what would you move to the cloud?

  • OneDrive for Business

  • Sites with Customizations (Replacing them as Apps)

Why?

Ease of use.

Matthias Einig - SharePoint MVP

Matthias Einig from Rencore

Matthias is CEO and Speaker. @mattein

If connecting On-Premises SharePoint with Office 365 in a Hybrid scenario is the focus of 2015, what would you move to the cloud?

  • OneDrive for Business

  • Extranet

Why?

Extranet benefits most of Office365 compared to on-prem ootb. No additional effort to allow external users, better management of these users, common look & feel will speed up on-boarding.

OD4B is a no brainer as long as you do not have security/complicance concerns. Gives users easy access to their files from whereever they are without exposing on-prem SP or requiring inconvenient login into intranets. Disk space requirements have no impact on on-prem infrastructure which needs to be maintained and expanded with extensive use of cloud file storage.

Asif Rehmani - SharePoint MVP

Asif Rehmani from VisualSP

Asif is CEO. @asifrehmani

If connecting On-Premises SharePoint with Office 365 in a Hybrid scenario is the focus of 2015, what would you move to the cloud?

  • Extranet

  • Team Conversations (Lync, Yammer, etc)

Why?

I still believe business critical items in SharePoint should stay on-prem for mature SharePoint deployments.

Benjamin Niaulin - SharePoint MVP

Benjamin Niaulin from Sharegate

Benjamin is a SharePoint Geek. @bniaulin

If connecting On-Premises SharePoint with Office 365 in a Hybrid scenario is the focus of 2015, what would you move to the cloud?

  • OneDrive for Business

  • Extranet

  • Team Sites

  • Videos

  • Team Conversations

  • Business Intelligence Reporting

  • Intranet

Why?

Honestly, if the list to choose from had more I put them as well. The way I see it, there is a huge advantage in letting Microsoft provide us with a cloud ecosystem for our data. Granted not everything, every time will make sense. However, it won't be because it's not in my server room that will define my decision on leveraging these experiences.

Why create a Video Portal for my organization and try to figure out how to make it work on everyone's device while making sure the videos play correctly on each of them when there already is a solution.

We're kidding ourselves if we think our users are patiently waiting for us to give them solutions to their problems, they're already out on the internet subscribing to free solutions and eventually upgrade to the paid service once they realize how much they depend on it or need extra features. Office 365 gives us the power to give them what they want at the pace they want it, but keeping it in our control.

Tony Redmond - Exchange MVP

Tony Redmond from Redmond & Associates

Tony is an Exchange MVP. @12knocksinna

If connecting On-Premises SharePoint with Office 365 in a Hybrid scenario is the focus of 2015, what would you move to the cloud?

  • OneDrive for Business

Why?

You've got to look at maximizing the use of Office 365. Exchange is the easiest workload to move across. SharePoint is generally more difficult and requires more time to plan and execute. It seems like getting rid of on-premises file share servers is the right approach to get the next big win after email.

Steve Goodman - Exchange MVP

Steve Goodman from Ciber UK

Steve is a Senior Consultant. @stevegoodman

If connecting On-Premises SharePoint with Office 365 in a Hybrid scenario is the focus of 2015, what would you move to the cloud?

  • OneDrive for Business

  • Team Conversations (Lync, Yammer, etc)

Why?

For the vast majority of customers, Office 365 Sites and OD4B is their first experience of SharePoint so if they ever see it on-prem, they'll expect the same integration

Though everyone provides different answers as to why they would put what they put in Office 365 and every organization's needs are different, we can see a few come up almost every time. In fact, anything that we need to "mass create" or that'll cost us storage for what may be considered as working on "current" documents seems to be thrown to the cloud. Team Sites, OneDrive for Business are examples that show how quickly we can benefit from features in the cloud without having to stop and build them. Other examples are with the Video Portal that requires technical knowledge of transcoding videos for the right device at the right time, but also a lot of storage space can be put in Office 365 to leverage that experience.